Imperial Golf Estates Committee Charter

 

The Board of Directors for Imperial Golf Estates, under the authority of the By- Laws of the Imperial Golf Estates Homeowners Association, has established several committees. This charter is adopted by the Imperial Golf Estates Homeowners Association for all committees, adopted June 25, 2020. This Charter for committees is established by majority vote of the Board and can only be altered by majority vote of the Board. This charter is effective immediately and is binding for all committees upon adoption by the Board.

 

 

Purpose of Committees

 All committees assist Board members by addressing specific community issues, tasks, serving in an advisory role for the benefit of the community, and as representatives of the community. As a general rule, they gather information, assess problems, and recommend solutions to the Board. The primary purpose of each committee is to recommend solutions to the Board for allssues pertaining to their respective jurisdiction.

 

Structure

All provisions of Article 7 of the Second Amended-Restated Bylaws, May 2007 shall be the governing document for committees. In addition, the Board may create reasonable rules set forth under Article 2 and Article 9. Under this authority, The Board adopts the following rules for all committees:

The HOA President under section 7.5 shall have the sole authority to appoint the chair for any and all committees.

The HOA Board has the sole authority to appoint members to any committee. The Board may appoint, replace, remove, or add committee members as the Board deems appropriate.

Committee chairs shall also serve as Sergeant at Arms for all committee meetings in order to maintain proper decorum.

The HOA Board has the authority to assign the superintendent of the HOA as a liaison to any committee and provide support to the committee. The superintendent shall not be a voting member of any committee, nor count as a committee member. Any committee chair may make a request that the Board assign the Superintendent as a liaison. The HOA President as an ex officio member of each committee has the option to replace the superintendent on all committees.

No committee will be assigned funds. All funds must be requested from the HOA Board.

No committee shall be authorized to enter into any legal agreement with any person, vendor or entity. This does not prohibit committee members from seeking data, speaking to experts, having presentations, or making recommendations to the Board. Committees will meet when the Chair, or the Board, calls for a meeting.

Committee members shall not engage in activities or actions on behalf of the committee without prior authorization from the committee chair(s) or the Board.

Committee chairs shall submit a written report/meeting summary to the Board after each committee meeting. If no committee meeting took place, no written report is required and a verbal notice of same at the Board President shall suffice. In accordance with Article 7, written reports shall be submitted to the President and Secretary of the Association.